Non-Profit Information for Hawaii

Submitted by Meg Lee on Apr 26 2010 5:39pm

Organizing polo

I was contacted by Garrett in Hawaii. He is trying to put together a tournement for the end of summer. There are some immediate snags. There is only one hockey rink on the island and in order to obtain a permit to use the said rink we need a certified 501c3 non-profit group to sign with us. They only have the Hawaii Bike League to sponsor as a non-profit and they have already said no.

Tennis courts and the rink are all accessed through the state.

I offered a couple other options but it looks like what is needed is a non-profit.

I am currently trying to educate myself on this subject but to not yet have the knowledge to support him.

Does anyone else have experience in non-profit so Hawaii can host their first tourney? and then maybe i can go ;-)

meg

Sveden

Minneapolis Hardcourt Bike Polo

Our man Landon in Minneapolis or DaneilNOLA should be able to answer some questions. I will point Landon to this thread.

Minneapolis Bike Polo dot Com

ben

Madison

have them create a letter from hawaii bike league on its letterhead saying they support the tourny and that they sign in.

forgiveness is better than permission, even if it involves jail time.

El Toona

Minneapolis Hardcourt Bike Polo

Hawaii's cheap. $35 to file Articles and get a certified copy. In MN, it cost us $70.

http://hawaii.gov/dcca/breg/registration/dnc/

Check out the sample NP form

http://hawaii.gov/dcca/breg/registration/forms/dnp-1-pdf.pdf

To be compliant w/ the IRS, you can't use this form. Copy it to your own document and add your 501(c)(3) text to make the Feds happy.

Our Articles (MBP Inc.'s) say:

"ARTICLE III — PURPOSE

"This corporation is organized exclusively for charitable, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code. This corporation is organized to foster national and international amateur sports competition, particularly bicycle polo. This corporation shall primarily conduct national and international competitions in bicycle polo by planning, promoting and carrying out these competitions, and also by supporting and developing amateur athletes for these competitions. This corporation shall encourage the education and training of the proper skills of athletics, particularly bicycle polo, by promoting clinics, seminars and training courses. This corporation shall accept as its members local and regional individuals, regardless of age, race, gender, or sexual orientation or preference."

You need this paragraph to qualify as a 501(c)(3). (Well, probably not the sexual orientation part, but it's nice to be inclusive. ;)

Read Form 990

http://www.irs.gov/pub/irs-pdf/f990.pdf

If you make less than $5000, you don't have the spend to $200 or $400 to register w/ the IRS. Otherwise, you do.

As such, if MBP Inc. sponsored you, we might exceed the $5000 limit, at which point we must (a) spend $200-400 to register with the IRS, and (b) actually file a real tax return.

Granted, we are possibly sponsoring the film fest in Mpls this year (*hush*hush* that's under wraps still), but we're also taking a percentage and running a polo tournament in parallel. Meaning: it's hard to justify sponsoring something that's not directly related to Minneapolis Bicycle Polo (HI isn't really Midwest, is it?). So we'd have to take a cut.

Really, 35 bucks is cheap. Write a two-page Articles and send a cheque to the State. Don't worry about the rest, as long as you don't make more than $5000. You will have to open a Corporate bank account, but it's fun selling out to the man, especially when the man is you.

El Toona

Minneapolis Hardcourt Bike Polo

This is the template we used in MN. I replaced the MN State Statute references w/ XXXs, so you'll want to find the appropriate Hawaii State Statute numbers that correspond (or don't, so delete the text). Also, MN requires NPs to have 3 trustees, so I've made slots for 3 trustees; HI may have different laws. IANAL.

That's right, I anal.

ARTICLES OF INCORPORATION
OF HAWAII BICYCLE POLO INC.

The undersigned incorporators, individuals 18 years of age or older, a majority of whom are citizens of the United States, desiring to form a Non-Profit Corporation under the Non-Profit Corporation Laws of Hawaii, Hawaii Statutes Chapter XXX, do hereby certify:

ARTICLE I — NAME

The Name of the Corporation shall be:

HAWAII BICYCLE POLO INC.

ARTICLE II — REGISTERED OFFICE AND AGENT

The Registered Office Address of this corporation is:

TREASURER'S ADDRESS HERE

The Registered Agent at the above address is:

TREASURER'S NAME HERE

ARTICLE III — PURPOSE

This corporation is organized exclusively for charitable, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code. This corporation is organized to foster national and international amateur sports competition, particularly bicycle polo. This corporation shall primarily conduct national and international competitions in bicycle polo by planning, promoting and carrying out these competitions, and also by supporting and developing amateur athletes for these competitions. This corporation shall encourage the education and training of the proper skills of athletics, particularly bicycle polo, by promoting clinics, seminars and training courses. This corporation shall accept as its members local and regional individuals, regardless of age, race, gender, or sexual orientation or preference.

ARTICLE IV — EXEMPTION REQUIREMENTS

At all times the following shall operate as conditions restricting the operations and activities of this corporation:

1. No part of the net earnings of this corporation shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that this corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purpose set forth in Article III (Purpose) hereof.

2. No substantial part of the activities of this corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, or any initiative or referendum before the public, and this corporation shall not participate in, or intervene in (including by publication or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office.

3. Notwithstanding any other provisions of these Articles, this corporation shall not carry on any other
activities not permitted to be carried on (a) by a corporation exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future tax code, or (b) by a corporation, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or the corresponding section of any future tax code.

ARTICLE V — DEBT OBLIGATIONS AND PERSONAL LIABILITY

No member, officer, or director of this corporation shall be personally liable for the debts or obligations of this corporation of any nature whatsoever, nor shall any of the property of the members, officers, or directors be subject to the payment of the debts or obligations of this corporation.

ARTICLE VI - DISSOLUTION

Upon the dissolution of this corporation, assets shall be distributed, after paying or making provisions for the payment of all debts, obligations, liabilities, costs and expenses of this corporation, for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of the county in which the principal office of this corporation is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.

ARTICLE VII - INCORPORATORS

The names and addresses of the persons who are the initial trustees of this corporation are:

TRUSTEE #1 TRUSTEE #1 ADDRESS
TRUSTEE #2 TRUSTEE #2 ADDRESS
TRUSTEE #3 TRUSTEE #3 ADDRESS

We, the undersigned incorporators, certify that we are authorized to sign these Articles and that the information in these Articles is true and correct, and we certify both that we execute these Articles for the purposes herein stated, and that by such execution, we affirm the understanding that should any of the information in these Articles be intentionally or knowingly misstated, we are subject to the criminal penalties for perjury set forth in Hawaii Statutes XXX.YY as if this document had been executed under oath.

In witness whereof, we, the undersigned, have hereunto subscribed our names for the purpose of forming this corporation under the laws of the State of Hawaii and certify we executed these Articles of Incorporation this Nth day of MONTH, YEAR.

Signed, TRUSTEE #1 Date

Signed, TRUSTEE #2 Date

Signed, TRUSTEE #3 Date

El Toona

Minneapolis Hardcourt Bike Polo

BTW, People love writing cheques to non profits.

Suck it, bitches! We so punk we got a Tax ID. See you in Mipples next month, MWBPC8 gonna melt yer face!

El Toona

Minneapolis Hardcourt Bike Polo

Oh, and when someone sends you money, shoot them one of these:

HAWAII BICYCLE POLO INC.
DONATION RECEIPT

DATE

Hawaii Bicycle Polo Inc.
REGISTERED AGENT'S ADDRESS

CONTRIBUTOR'S NAME AND ADDRESS

Dear CONTRIBUTOR —

Thank you for your donation to Hawaii Bicycle Polo Inc. (HBP), a 501(c)(3) non-profit organization registered with the State of Hawaii.

Your cash donation in the amount of $XXX.YY was received on DATE.

This is your receipt. Please keep this information for your tax records.

Please note:

(1) The value of in-kind (non-cash) donations and gifts is not verified by HBP.

(2) HBP has not provided you with any goods or services in exchange for your donation.

Our Federal Tax ID number (EIN) is XX-YYYYYYY.

Your donation is greatly appreciated.

Thank you for supporting bicycle polo in Hawaii!

Sincerely,

YOUR SIGNATURE AND NAME

Ph.: 808-321-MAUI
Email: hipoloinc@gmail.com

El Toona

Minneapolis Hardcourt Bike Polo

But don't copy us, this is our donation receipt:

....................../´¯/) ....................,/¯../ .................../..../ ............./´¯/'...'/´¯¯`·¸ ........../'/.../..../......./¨¯\ ........('(...´...´.... ¯~/'...') .........\.................'...../ ..........''...\.......... _.·´ ............\..............( ..............\.............\... ....Here's Your Fuckin' Receipt ...Minneapolis Bicycle Polo Inc.

Sveden

Minneapolis Hardcourt Bike Polo

Judging by the time you posted you did leave the bar right after me but how were you already this drunk by 8? Did that Ashington Wapple really do you in?

PS See what happens when you don't invite Bjorn back to your place to hang out after the bar?

Minneapolis Bike Polo dot Com

emerson

This is so corporate/punk it makes my head explode. But I'm glad you have your shit together.

PS: Did you create their hipoloinc@gmail account for them? Might as well at this point.

#10

Meg Lee

Minneapolis Hardcourt Bike Polo

umm wow. glad i started this thread! thanks all.

#11

dinosore

Honolulu Bike Polo

Thanks Meg for the help and all the others who have contributed responses I havent read through details of the forms linked yet...but i will and we will work the system to work for us!

And that giant fuck you finger would be way to much for me to do drunk...bravo

#12

drizz

Seattle

[applauds el toona]

---------------------------
carve. smash. eat shit.

#13

Zachary-Blmgtn

Bloomington Bike Polo

x2!

x10 if he was drunk whilst typing.

#14

dinosore

Honolulu Bike Polo

Okay now that I have read through this it sounds as if all I need to do is type an articles letter and submit that with the hawaii form and check. Then fill out the irs form to become certified 501c3 and send no money? and once everything is approved open a corp. account.
Does the articles letter go to IRS also?
Does that sound right

#15

ben

Madison

no, the 501 c3 status cost 1500$. or more, or a little less. but you dont need it. your state not for profit status should work just fine to get cities to think your legit. wich from what london has been saying, your not, but fuck london.

go for state, leave nationals alone. your better off that way. or should i say this is how its always going to be

#16

El Toona

Minneapolis Hardcourt Bike Polo

Jesus, don't make me go looking for more lewd ASCII art, beetches. London my ass, that's a fuckin' city.

It's $200 to get a Determination Letter from the IRS, but only if you get more than $5,000 in donations in one year. You're basically paying gov't lawyers to read your Articles to make sure you are a qualifying 501(c)(3).

So if your NP makes less than $5,000, you do not have to spend the $200.

It costs $70 to file w/ MN, or $35 to file w/ HI (not sure about other States) and the filing lasts in perpetuity. So you only pay the State once, not every year.

As for filing taxes, that's always free. Well, unless you owe taxes, but you won't owe taxes unless someone's on payroll. So I think you might not even have to file with the IRS... though I'd double-check on that, I don't remember (who doesn't read important legal documents while plowing through a mini-keg of 2 <3'ed?)

#17

Dingo

Melbourne

Meg and everyone.... Awesome.

I'm not sure about rhe local issues but maybe if the hawaii bike league were to get a few letters of support from other bike org's (anything we could muster up) maybe they just dont 'get it'?

When I moved back to Australia we joked about the idea of having an East Van v Melbourne tournament in a few hears in Hawaii... unfortunatly it seems that it's just as expensive, if not more expensive to get to as LA...

--
bikepolo.com.au
urbanbicyclist.org

#18

dinosore

Honolulu Bike Polo

thanks all for the help and orginizing in Hawaii has been set into motion although it probably wont go through in time for this summers tournament so we are going to do this first one with no permits...

#19

Sveden

Minneapolis Hardcourt Bike Polo

Bump. Need something to do over the winter?

Form a non-profit.

Minneapolis Bike Polo dot Com

#20

dinosore

Honolulu Bike Polo

Nah it doesnt snow here so we play polo all year round....So if you need something to do this winter other then warming of balls come to Hawaii for some polo...but this is still in the works with some reforms to our approach going on as the state does not take us serious at this point.

#21

brynrk

Saskatoon Bike Polo

im in maui dec26th-jan2 any chance i can connect with polo?

#22

dinosore

Honolulu Bike Polo

yea if you hop a plane or boat to Oahu. I have no idea of a scene on Maui although its where that beautiful hockey ring on the beach is located (Many know of it from Dougs flick). We normally play on Sundays. Let me know if you think a stop to Oahu is in the cards for you and we can definately setup some polo.

#23

ohtenlee

Columbus

wish i knew you guys played on oahu when i lived on maui. i would of at least came over once a month. i lived there for 2 years and tried and tried to get people to play. and no luck on that rink. wouldn't allow bikes on it.

#24

dinosore

Honolulu Bike Polo

Come back we dont have snow so we dont waste time shoveling it or finding parking garages...Leave your white christmas behind this year and come play some polo in paradise...

#25

mr anderson

Calgary Bike Polo

I got us set up for non-profit here and it was easy as hell and there is so much you can do with it. Some things may be different but I am sure you will benefit from doing it!

I need a sugar momma so I can work less and play polo more!!

#26

dinosore

Honolulu Bike Polo

so it turns out after writing some articles and shit and paying the $35 we now have done nothing more then registered the "business name" and taken alot of time to look up the appropriate references from statutes and revising of articles to make sure all bases were covered even sexes and sexual preferences. Yea we will soon have a registered business...no 501c3...im gunna see how it goes with a state only registered business name for a bit...I hope it all goes well...

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