Man Up! Fix Your Sh*t! And Figure It Out Yourself!
::Incoming Message From the Outer Reaches of the Universe::
Attention Polo-ists and Polo-istas, your friend in the cosmos Blazar has been forming great amounts of stardust and stray gases about himself in order to become dense enough to attract the rest of the Poloverse to Seattle for a major tournament. He needs your input, here's the question:
What is truly important to you when you travel through space/time to play polo?
It is my humble opinion that in the case of tournament organizing, less is most likely more. If the organizing club has less to worry about, more detail can be applied to the things that really matter.
Allow me to paint a brief picture of an ideal tournament situation....close your eyes and picture this....
The tourney poster appears on leagueofbikepolo, you click on it to see the deets and it falls directly in some vacation time you've got. You find out that day your team is also clear, you can all go. You're going to buy plane tickets so you contact the organizer and tell them what your team is and when you're arriving/leaving. They tell you that if you pre-register for $30, they'll send you a tourney booklet with schedules for the buses/trains from the airport and a phone number of the point person coordinating arrivals/departures/rides and housing. In the booklet there's a map detailing the courts, food stores, beer stores and bike shops. You find out you can catch the rail in from the airport, build your bike at the station and ride to the pickup courts where someone will meet you and take you to a house where you've got some floor space. If you kick in twenty bucks, the house will provide breakfast, beer coolers at the tourney and someone to take you around the city. When you arrive, everything goes smoothly and you're playing a-class pickup, hanging out with your friends.
Morning of the tournament you show up, get your registration packet (with some swag in it) and play a few warm up games while people are arriving. The house beer cooler gets set up and you can use it all day long, there's a taco wagon 50 yards away and you've got your map to show you the other food options. Someone from the host city has a vehicle and is taking people to the grocery store for supplies and you pickup some lunch material there, plus beer and water. The brackets are up on huge refrigerator boxes so you can clearly see when you're up, how much time you have until you play and who you're up against. The courts are top notch and the boards send the ball around the courts perfectly. There's a tent with a mechanic and tools, a pile of $5 tires and inner tubes for emergency flats. The sun is out and there's a cool breeze blowing, not a care in the world. After a day of great polo, there's a few hours of down time to head home and unload, grab some food and get to the night courts for pickup and partying.....
Sounds pretty good, right? Host club made sure everyone had everything they needed but they only provided the courts, some swag, prizes, a contact person to answer questions/tour people around and housing to those who paid to pre-register. Players are responsible for their transportation to/from the city, housing (pre-register!), food, beer and entertainment (which can be coordinated with houses) and their own mechanical problems.