NAHBPA QUALIFYING TOUR 2012
to the North American Hardcourt Bike Polo Association poloverse:
On behalf of the tournament committee and the Board of NAH, thank you for your patience and participation in determining the course of action for the 2012 Qualifying Tour. Last year was a giant step in terms of unifying and organizing a very large group of individuals over a rather large distance, and for the most part, as first attempts or version one goes, it was successful in some/most areas and not as successful in others. Many different opinions and many different concerns came out of that first year and we have heard, listened to, considered, thought of, thought about, debated, deliberated over, talked and argued about, and pragmatically viewed all of them to the best of our ability. We, as a committee, moved forward on discussions through many meetings held in the last month to come up with a narrowed list of options, a list that was sent out to your regional representatives for review and response. We then reviewed all responses and came to a new list of conclusions that was proposed to the Board of NAH last night in a conference call. The board voted and thus was born the new format for the 2012 Qualifying Tour outlined below.
Please keep in mind that this is only the course of action for 2012 and that we will be implementing new strategy early in the season to be able to review and process the results of the tour and how it plays out in the year, with more efficiency, giving us the ability to make recommendations for 2013 and beyond within a more appropriate timeline. We have made SMALL changes to the structure of the Qualifying Tour due to the proximity of the new year being 2 weeks from now, and the whole time keeping in mind that we want to encourage travel as well as non-tour tournaments in the calendar year, and we want to help organizers of all events as much as possible.
Goal of the Tour: to advocate the best competitive bike polo being played by the best teams at the NAHBPC, with regional representation considered and recognized. We understand that the number of players, clubs, and interest in competitive HBP has increased and will continue to do so. We also recognize that the capacity at which clubs can host tournaments was stated to increase as per the census at the end of 2011, but realistically it may only increase a small amount.
Regions: remain the same as 2011
Player rule: always maintains a 2/3 rule when considering in-region/out-of-region, and qualified/non-qualified, as in 2011
Tournament Size: minimum of 32 teams, maximum of 48
Tournament Structure: There must be at least 1 day of swiss rounds, Final day must be, and is limited to, a 24 team-double elimination only
The Tour Calendar: ALL qualifying tournaments must be completed by the weekend of JUNE 2-3, 2012 regardless of region geography*. To clarify, this limitation gives ample time for organizers to consider their own city and bidding on their own regional qualifier without pigeon-holing potential host cities to specific dates, but also allows for more open summer months in the overall schedule and aids the organizers for the NAHBPC by giving them a clearer idea of numbers and figures for the tournament
*Petition Clause: allow a region to petition for an extension or change providing they can PROVE that circumstances beyond their clubs control have prevented them from completing the qualifying tournament on the date originally scheduled [things such as a natural disaster, a municipal scheduling error for facilities, etc].
Confirmed dates for regional qualifiers should be no less then 2 months prior to the tournament date. Bids will be received as early as today for all qualifiers, and an ending date for bids will be determined immediately [sorry this is in our next meeting], this directly effects this next ruling:
Registration must occur starting no less then 2 months prior to the scheduled tournament date.**
Teams must register with full members, incomplete teams will be considered unregistered.
In-region teams may register for a total of 7 days, with no limit except that of the tournament capacity. This means that registration is effectively CLOSED for one week to in-region teams only. After that one week, time set to the second, out-of-region teams may register for the remaining spots up to 25% of the entirety of the tournament capacity [this is like last year]. With one month remaining until the tournament date, the registration is open to all participants regardless of regional status to fulfill the registration capacity, defer to 'waiting list' first if there is one
**Early Qualifying Tournament exception: As the committee is late in preparing for 2012 it would be unfair to limit qualifying tournaments from being declared for the first 2 months of the year, especially considering that the Arizona club and DPI have already been organizing and declaring qualifying status. We are amending the 2 month min notification stipulation for this known tournament to be applied as follows: Registration for the DPI Regional Qualifying Tournament [SW] will apply the 'closed' rule for 48 hours, at which point in time it would revert to the 75%/25% ratio, and then at the 3 week to tournament date it would open to all participants wanting to attend after the waiting list is considered.
Registration Fee: remains the same as 2011 with $10 per team built in to the registration fee to be contributed back to the NAHBPA treasury for usage to be determined by the NAH Board of Directors, the total fee per team per Regional Qualifier would be determined by the host city organizers.
Qualification Non-Displacement/Displacement Rule:
Top 8 teams will be given "Qualified" status from each Regional Qualifying Tournament, as a standard, with new 4-team displacement rule in effect.
Teams, keeping in mind the 2/3 rule, may qualify one time, and play in as many qualifying tournaments as they are able to, but they will NOT displace teams up to and including the top 12 only. Tournament organizers MUST run out the 4-game playoff for placements 9-12 as soon as they are able to during the final day of the tournament, this will also contribute to a more statistically accurate review of the 2012 season. Teams below the top 12 will not be considered eligible for qualification regardless of top 8 placing teams qualification standing. For example: if 5 of the top 8 are previously qualified teams then the tournament will only yield 7 new qualified teams for the NAHBPC registration list, if 9 of the top 12 teams are previously qualified then the tournament will only yield 3 new qualified teams for the NAHBPC registration list, etc. This rule is proactive and not retroactive.
We did our absolute best to accommodate the majority if not all of you in these mild changes to the system from 2011. We are reviewing how to better improve for 2013 already with all this in mind as well.
Please contact myself or your regional/club reps with questions, post them here, etc.
I look forward to all the feedback on this, but please note that this is how we are proceeding and in order to participate as a Regional Qualifying Tournament you will have to abide by these system adjustments. [barring all noted exception fields].
Thank you again for being patient.
Enjoy the holidays and hopefully you can get some great polo in no matter where you live!!!